Collections Policy

Overview:

The Collections of the University of Adelaide include the Library Collections (eg books, theses, digital resources), Special Collections (eg Rare Books and Manuscripts), the Archives, Museum and Heritage Collections (eg scientific specimens, objects and equipment) and Art Collections (including the Adelaide University Union Visual Art Collection), and may be in electronic or physical format. The Collections are managed and maintained for the purposes of discovery and use by academics, students, administrative and operational staff, alumni, researchers, professional historians and the wider community.

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Collections Policy

Version: D2022/65626

Note

The Provost may exercise some of the Vice-Chancellor's authorities in this policy - see D2024/647279. Reviewed and re-affirmed by the policy custodian on 20 August 2024 - see D2024/887363.

Related Procedures, Forms

Title	Version	Document
Collections Policy	D2022/65626	D2022_65626__Collections_Policy_-_Approved_-_Vice-Chancellor_and_President_-_16_April_2021_-_change_of_policy_custodian_to_~_refer_D2022_6613.pdf [454.2K] (application/pdf)
	D2015/76947	D2015_76947__Collections_Management_Policy_-_source_document_-_approved_by_VC&P_24_March_2015_ref__d2015_78223;_re-affirmed_by_~_see_d2018_114086.pdf [125.8K] (application/pdf)
	d2015/76947	D2015_76947__Collections_Management_Policy_-_source_document_-_approved_by_VC&P_24_March_2015_ref__d2015_78223.pdf [77.6K] (application/pdf)
	d2015/76947	Collection_Management_Policy_edits_2015_-_new_template.htm [23.8K] (text/html)
		Collection_Policy_final_140607.pdf [61.3K] (application/pdf)
		Collection_Policy_final_150207.pdf [24.3K] (application/pdf)
Collection Management Procedures	d2015/78638	Collection_Management_Procedures_-_source_document_-_approved_by_VC&P_24_March_2015_re__d2015_78223.pdf [193.0K] (application/pdf)
		Collection_Procedures_final_140607.pdf [151.6K] (application/pdf)
		Collection_Procedures_final_150207.pdf [73.8K] (application/pdf)

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Administration, Approval and Review

RMO File No.	2019/12858
Policy custodian	Deputy Vice-Chancellor and Vice-President (Academic)
Responsible policy officer	University Librarian
Endorsed by	Vice-Chancellors Executive on 7 April 2021
Approved by	Vice-Chancellor and President on 16 March 2021
Related Policies	Information Management Policy Behaviour and Conduct Policy Code of Conduct Copyright Compliance Policy Disaster Response and Recovery Plan Financial Management Policy Financial Management of Assets Procedure Health, Safety and Wellbeing Policy Risk Management Policy Gifts Policy Research Data and Primary Materials Policy RELATED EXTERNAL DOCUMENTS: Protocols for Libraries, Archives and Information Services (Aboriginal and Torres Strait Islander Library, Information and Resource Network (ATSILIRN)) Guidelines for Working with Community (National and State Libraries Australia) Declaration on the Rights of Indigenous Peoples (United Nations) FAIR Principles CARE Principles
Related legislation	Protection of Cultural Objects on Loan Act 2013 (Cth) Protection of Movable Cultural Heritage Act 1986 (Cth) Aboriginal Heritage Act 1988 (SA) Aboriginal and Torres Strait Islander Heritage Protection Act 1984 (Cth) State Records Act 1997 (SA)
Superceded Policies	Collection Management Policy and Procedures
Effective from	16 April 2021
Review Date	31 December 2025
Contact for queries about the policy	Sian Woolcock, University Librarian Ph: 8313 5700 Email: sian.woolcock@adelaide.edu.au

Please refer to the Policy Directory for the latest version.

To link to this policy:

Please use the following URL instead of linking to individual documents:
https://www.adelaide.edu.au/policies/2163