Financial Management Policy and Procedures

Overview:

The University has been entrusted with public and private funds to fulfil its mission of learning and teaching, research and community engagement. In carrying out activities to support its mission, the University must comply with specific financial administration, accounting, control, management, audit and reporting requirements, as specified in legislation and by various government and auditing agencies including the South Australian Auditor-General.

Download Policy

Financial Management Policy

Version: D2024/28829

Note

Re-affirmed for a further three years, without amendment, by the COO - see D2024/689765

Related Procedures, Forms

Title	Version	Document
Financial Management Policy	D2024/28829	D2024_28829__Financial_Management_Policy_-_Revised_and_approved_by_ACOO_-_see_D2024_10097_-_re-affirmed_on_27_June_2024_for_~_see_D2024_689765.pdf [374.5K] (application/pdf)
	D2022/83282	D2022_83282_Financial_Management_Policy_-_May_2022_OSP.pdf [374.3K] (application/pdf)
	D2021/33683	D2021_33683__Financial_Management_Policy_-_re-affirmed_by_Policy_Custodian_with_minor_amendments_for_further_three_years_on_1_~_refer_d2021_33664.pdf [372.9K] (application/pdf)
	d2017/238137	D2017_238137__Financial_Management_Policy_-_approved_VC&P_14_November_2017_-_refer_d2017_238125.pdf [372.1K] (application/pdf)
	d2017/29938	D2017_29938__Financial_Management_Policy_FINAL_-_approved_by_COO_18_January_2017_-refer_D2017_21324.pdf [54.8K] (application/pdf)
	d2017/29938	Financial_Management_Policy_FINAL_-_approved_by_COO_18_January_2017_-refer_D2017_21324.htm [5.7K] (text/html)
	d2014/136614	Financial_Management_Policy_-_FINAL_-_approved_by_VC&P_12_August_2014_REF_D2014_196341.htm [5.3K] (text/html)
General Ledger Journal Procedures	D2022/83291	D2022_83291__General_Ledger_Journal_Procedures_-_May_2022_OSP.pdf [369.0K] (application/pdf)
	d2019/140314	General_Ledger_Journal_Procedures_final_July_clean.pdf [102.3K] (application/pdf)
	D2017/29951	General_Ledger_Journal_Procedures_-_minor_amendments_approved_by_COO_18_~_refer_d2017_21324.pdf [55.8K] (application/pdf)
	d2016/112472	General_Ledger_Journal_Procedures_PSR_May_2016.pdf [47.4K] (application/pdf)
	d2014/136615	General_Ledger_Journal_Procedures_-_FINAL_-_approved_by_VC&P_12_August_2014.pdf [55.5K] (application/pdf)
Revenue and Debtor Management Procedure	D2022/245759	D2022_245759_Revenue_and_Debtor_Management_Procedures_-_amendments_-_approved_by_COO_12_December_2022_-_refer_D2022245757.pdf [477.4K] (application/pdf)
	D2022/72647	D2022_72647__Revenue_and_Debtor_Management_Procedures_-_amendments_-_approved_by_COO_16_March_2022_-_refer_D2022_72646.pdf [480.8K] (application/pdf)
	d2018/240361	FINAL_BL_Review_of_Financial_Policies_&_Procedures_Att_3_Revenue_&_Debt_Management_Procedures_-_VCE_818.pdf [318.3K] (application/pdf)
	D2016/206435	Invoicing_and_Cash_Receipting_Procedure_-_September_2016.pdf [251.3K] (application/pdf)
	d2016/112473	Invoicing_and_Cash_Receipting_Procedure_PSR_May_2016.pdf [251.6K] (application/pdf)
	d2014/136616	Invoicing_and_Cash_Receipting_Procedure_-_FINAL_-_approved_by_VC&P_12_August_2014.pdf [264.2K] (application/pdf)
NHMRC Research Grant Acquittal and Carry Forward Procedures	D2022/83296	D2022_83296__NHMRC_Acquittal_Carry_Forward_Procedure_-_May_2022_OSP.pdf [221.0K] (application/pdf)
	D2020/9606	NHMRC_Acquittal_Carry_Forward_Procedure_-_20_April_2018.pdf [220.6K] (application/pdf)
	d2016/112482	NHMRC_Acquittal_Carry_Forward_Procedure_PSR_May_2016.pdf [104.2K] (application/pdf)
	d2014/136621	D2014_136621__NHMRC_Acquittal_Carry_Forward_Procedure_-_FINAL_-_approved_by_VC&P_12_August_2014.pdf [104.2K] (application/pdf)
	d2014/136621	NHMRC_Acquittal_Carry_Forward_Procedure_-_FINAL_-_approved_by_VC&P_12_August_2014.pdf [79.2K] (application/pdf)
ARC Research Grant Acquittal and Carry Forward Procedures	D2022/83299	D2022_83299__ARC_Acquittal_Carry_Forward_Procedure_-_May_2022_OSP.pdf [205.6K] (application/pdf)
	d2016/112468	ARC_Acquittal_Carry_Forward_Procedure_PSR_May_2016.pdf [91.4K] (application/pdf)
	d2014/136620	D2014_136620__ARC_Acquittal_Carry_Forward_Procedure_-_FINAL_-_approved_by_VC&P_12_August_2014_-_revised_12_February_2016_-_~_see_d2016_34842(3).pdf [91.2K] (application/pdf)
	d2014/136620	ARC_Acquittal_Carry_Forward_Procedure_-_FINAL_-_approved_by_VC&P_12_August_2014.pdf [73.3K] (application/pdf)
Financial Management of Assets Procedure	D2024/28645	D2024_28645__Financial_Management_of_Assets_Procedures_Jan_2024_-_update_approved_by_ACOO_see_D2024_10102.pdf [418.1K] (application/pdf)
	D2022/83302	D2022_83302__Financial_Management_of_Assets_Procedure_-_May_2022_OSP.pdf [419.1K] (application/pdf)
	d2019/222771	D2019_222771__Financial_Management_of_Assets_Procedure_-_Final_Oct_2019_-_endorsed_by_VCE_7_19_-_approved_Acting_Chief_Operating_~_refer_d2019_222767.pdf [140.5K] (application/pdf)
	d2016/112470	Asset_Management_Procedure_-_PSR_2016.pdf [131.6K] (application/pdf)
	d2014/136613	Asset_Management_Procedure_-_FINAL_-_approved_by_VC&P_12_August_2014.pdf [133.9K] (application/pdf)
Corporate Credit Card Procedures	D2024/1150030	Corporate_Credit_Card_Procedures_-_November_2024_final.pdf [403.0K] (application/pdf)
	D2022/83303	D2022_83303__Corporate_Credit_Card_Procedures_-_May_2022_OSP.pdf [450.4K] (application/pdf)
	D2020/75887	D2020_75887__Corporate_Credit_Card_Procedures_-_minor_amendments_-_approved_by_COO_18_March_2020_-_refer_d2020_75880.pdf [454.0K] (application/pdf)
	D2020/36741	D2020_36741__Corporate_Credit_Card_Procedures_-_Final_-_approved_by_COO_-_10_February_2020_-_refer_d2020_36736.pdf [453.3K] (application/pdf)
	D2019/41709	corporate-credit-card-procedures-mar-2019.pdf [62.6K] (application/pdf)
	d2018/266104	D2018_266104__Corporate_Credit_Card_Procedures_-_revised_source_document_-_approved_by_Acting_Vice-Chancellor_and_President_-_11_December_2018.pdf [253.7K] (application/pdf)
	d2017/91596	FINAL_Credit_Card_Procedure_21_April_2017.pdf [83.9K] (application/pdf)
	D2016/159152	Credit_Card_Procedure_-_PCards_-_Final_(003).pdf [75.1K] (application/pdf)
	d2016/112471	Credit_Card_Procedures_-_MAY_2016.pdf [63.9K] (application/pdf)
	d2014/295792	D2014_295792__Credit_Card_Procedures_-_FINAL_-_approved_by_VC&P_6_November_2014_-_see_d2014_280442.pdf [68.0K] (application/pdf)
Managing Customer/Student Credit/Debit Card Data	D2022/83294	D2022_83294__Managing_Customer-Student_Credit-Debit_Card_Data_-_May_2022_OSP.pdf [203.7K] (application/pdf)
	d2016/112478	Managing_Customer-Student_Credit-Debit_Card_Data_PSR_May_2016.pdf [74.2K] (application/pdf)
	D2015/292314	D2015_257052__Managing_Customer-Student_Credit-Debit_Card_Data_As_Submitted_to_COO_-_approved_by_Vice-Chancellor_and_President_~_refer_d2015_292314(5).pdf [75.2K] (application/pdf)
Reimbursement Procedure	D2024/362488	D2024_362488_Reimbursement_Procedures_-_April_2024_final.pdf [337.0K] (application/pdf)
	D2022/209722	D2022_209722__Reimbursement_Procedures_-_approved_by_COO_4_November_2022_-_refer_D2022_209711.pdf [336.9K] (application/pdf)
	D2020/78744	D2020_78744__Reimbursement_Procedure_-_Financial_Management_Policy_-_minor_amendments_approved_by_COO_1_April_2020_-_refer_d2020_78742.pdf [395.8K] (application/pdf)
	D2019/206711	D2019_206711__Reimbursement_Procedure_-_approved_by_Acting_COO_30_September_2019_-_refer_d2019_206707.pdf [132.2K] (application/pdf)
	D2017/30909	D2017_30909__Reimbursement_Procedure_-_minor_amendments_approved_by_COO_18_January_2017_-_refer_d2017_21324.pdf [88.6K] (application/pdf)
	d2016/112489	Reimbursement_Procedure_-_MAY_2016.pdf [85.6K] (application/pdf)
	D2016/4900	D2016_4900__Reimbursements_Procedure_Final_-_8_January_2016.pdf [77.1K] (application/pdf)
	D2015/257047	D2015_257047__Reimbursements_Procedure_Final_As_Submitted_to_COO.pdf [77.0K] (application/pdf)
Motor Vehicle Procedures	D2024/1204817	D2024_1204817_Motor_Vehicle_Procedures_-_November_2024_final.pdf [411.2K] (application/pdf)
	D2022/83309	D2022_83309__Motor_Vehicle_Procedure_-_May_2022_OSP.pdf [416.9K] (application/pdf)
	d2020/33869	D2020_33869__Motor_Vehicle_Procedures_-_approved_by_COO_10_December_2019_-_refer_d2020_33865.pdf [416.4K] (application/pdf)
	D2018/240352	Motor_Vehicle_Procedure_-__January_2019.pdf [124.7K] (application/pdf)
	d2016/112479	Motor_Vehicle_Procedure_PSR_May_2016.pdf [143.1K] (application/pdf)
	D2015/257056	D2015_257056__Motor_Vehicle_Procedure_Final_as_Submitted_to_COO.pdf [114.7K] (application/pdf)
Financial Systems Security Procedure	D2023/691757	D2023_691757__Financial_Systems_Security_Procedures_-_Nov_2023_Final(2).pdf [422.8K] (application/pdf)
Financial Systems Security Procedure	D2019/228433	D2019_228433__Financial_Systems_Security_Procedure_-_approved_by_Acting_Chief_Operating_Officer_-_18_October_2019_-_refer_d2019_227635.pdf [148.9K] (application/pdf)
Gift Card Procedures	D2024/362496	Gift_Card_Procedures_-_April_2024_final.pdf [401.1K] (application/pdf)
	D2022/209716	D2022_209716__Gift_Card_Procedures_-_approved_by_COO_4_November_2022_-_refer_D2022_209711.pdf [366.6K] (application/pdf)
	D2020/75890	Gift_Card_Procedures_-_minor_amendments_-_approved_by_COO_18_March_2020_-_refer_d202075880.PDF [359.3K] (application/pdf)
	D2020/36749	D2020_36749__Gift_Card_Procedures_-_Final_2020_-_approved_by_COO_10_February_2020_-_refer_d2020_36747.pdf [358.0K] (application/pdf)
Non-Allowable Expenses Procedure	D2024/143913	D2024_143913__Non-allowable_Expenses_Procedures_-_effective_February_2024.pdf [222.6K] (application/pdf)
	D2023/529734	D2023_529374__Non-allowable_Expenses_Procedures_-_effective_September_2023_-_approved_by_Acting_COO_-_refer_D2023_529366.pdf [221.7K] (application/pdf)
	D2022/209720	D2022_209720__Non-allowable_Expenses_Procedures_-_approved_by_COO_4_November_2022_-_refer_D2022_209711.pdf [224.1K] (application/pdf)
	D2020/266447	D2020_266447__Non-allowable_Expenses_Procedures_-_approved_by_Chief_Operating_Officer_-_1_December_2020_-_refer_d2020_266427.pdf [175.2K] (application/pdf)
Procurement Procedures	D2024/362498	Procurement_Procedures_-_April_2024_final.pdf [918.3K] (application/pdf)
	D2023/594325	D2023_594325__Procurement_Procedures_-_amendments_approved_by_Acting_Chief_Operating_Officer_-_26_April_2023_-_see_D2023_594319.pdf [537.1K] (application/pdf)
	D2022/70349	D2022_70349__Procurement_Procedures_-_amendments_-_approved_by_COO_13_April_2022_-_refer_D2022_70339.pdf [560.9K] (application/pdf)
	D2021/77285	D2021_77285__Procurement_Procedures_-_amendments_-_approved_by_Chief_Operating_Officer_-_16_April_2021_-_refer_d2021_77282.pdf [558.8K] (application/pdf)
	D2020/268561	D2020_268561__Procurement_Procedures_-_Financial_Management_Policy_-_approved_by_Chief_Operating_Officer_9_December_2020.pdf [559.8K] (application/pdf)
Supplier and Payment Procedure	D2024/647512	D2024_647512__Supplier_and_Payment_Procedures_-_June_2024_-_COO_Approved_18_June_2024.pdf [442.7K] (application/pdf)
	D2022/83307	D2022_83307__Supplier_and_Payment_Procedure_-_May_2022_OSP.pdf [397.5K] (application/pdf)
	D2020/268563	D2020_268563__Supplier_and_Payment_Procedure_-_Financial_Management_Policy_-_approved_by_Chief_Operating_Officer_9_December_2020.pdf [396.7K] (application/pdf)

Hide previous versions

Administration, Approval and Review

RMO File No.	2014/8258
Policy custodian	Chief Operating Officer
Responsible policy officer	Chief Financial Officer
Endorsed by	Vice-Chancellors Executive on 8 November 2017
Approved by	Policy Custodian on 2 January 2024
Related Policies	See the Financial Services Handbook for additional procedures.
Related legislation	Australian Accounting Standards Board (AASB) Accounting Standards Australian Auditing Standards (AUS) and Auditing Guidance Statements (AGS)
Superceded Policies	Capital Expenditure Policy Amortisation of Software and Development/Implementation Costs All Revenue and Accounts Receivable Policies: Amending Customers Policy; Collecting Debts Policy; Creating Customers Policy; Credit Notes (Adjustment Notes) Policy; Customer Credit Policy; Invoicing (Billing) Policy; Managing and Reporting Debts Policy; Receipting and Banking Policy; Refunds Policy; Revenue and Accounts Receivable Overview; Writing Off Debts Policy Strategic Procurement Procedures: merged with Procurement Procedures
Effective from	27 June 2024
Review Date	26 June 2027
Contact for queries about the policy	Finance: finprosupport@adelaide.edu.au or ext. 33414.

Please refer to the Policy Directory for the latest version.

To link to this policy:

Please use the following URL instead of linking to individual documents:
https://www.adelaide.edu.au/policies/3823