April close down period
The University will be closed for business on Monday 19th April 2021 through to Monday 26th April 2021 (Anzac Day), and will reopen on Tuesday 27th April 2021.
Finance & Procurement Services (including Student Finance and Supplies & Receiving – Faculty of Sciences) will be closed during this time, and there will be no processing of financial transactions including Requisitions, reimbursements or payments to suppliers.
Financial systems
Whilst the Finance System will remain open, overnight processes will be paused until Monday 26th April 2021. Cognos will be available during this period, however financial information will not be updated during the the close down period.
Deliveries
University suppliers have been advised that no deliveries can be made during this period but will re-commence from Tuesday 27th April 2021. If you are an essential worker and require goods to be delivered, you will need to contact the supplier directly to organise a delivery.
Approvals
In the lead up to the close down period, Financial Approvers and Business Reviewers are asked to clear any pending approvals. Those taking additional leave outside of the close down period must reassign their approvals / worklist items to another staff member. To do this, follow the instructions below:
Financial approvers (both options will update in the Finance System and Kofax)
- temporarily transfer your financial approvals to another staff member by completing the Temporary Delegation Transfer eform (you can also transfer HR / SSO delegations via this form) OR;
- set up an Alternate User directly in the Finance System, noting that the “alternate user” must have an equal or higher level of financial delegation.
Business reviewers in Kofax
- to reassign your work queue items to another staff member – view Kofax procedure
Travel and acquittal approvers in the expense management system
- to initiate a temporary transfer of approvals, please email the Expense Management Team specifying your requirements.
Have further questions?
Please contact Finance & Procurement Services on (08) 8313 3414 or via email finprosupport@adelaide.edu.au