How To: Arrange an MOU signing

MOU (Memorandum of Understanding) signings are commonly held at the University. 

An MOU signing is usually a small official ceremony witnessed by key stakeholders of the MOU only, and should not take more than 15 minutes. A photo of the signing and a media release may be appropriate depending on the significance of the signing.

Important notes about an MOU signing

Any document being signed by a University representative and a third party will need to be reviewed and approved by Legal prior to the event.

Each signatory will sign each copy of the MOU and leave with a copy.

You will need to arrange signing kits, University-branded folders and University branded banners.

Signatories need to be positioned in front of the University crest where possible, with University banners visible in the background.

Logistics: How to host an MOU signing

  1. Book a room. If the Vice-Chancellor is participating in the signing, the Augustus Short room in the Mitchell Building is an appropriate venue.
  2. Book your internal and external guests, ensuring they have sufficient time in their diary.
  3. Arrange photography. Photographers are arranged through the University's creative partner, Richards Rose. You will need to write a photography brief and Richards Rose will then assist with arrangements.
  4. If any government representatives are involved, please advise the Government Relations team.
  5. You may also wish to alert the Media & Communications team. 
  6. If appropriate, contact the Social Media team in Marketing to discuss promoting the signing on University social media channels, for example, LinkedIn.

Queries?

We are here to help. Contact the Events team if you need further advice.