Core Component of the Structured Program (CCSP)

1. Login to MyAdelaide and check the following:
    
   • Are your personal details (e.g. address and contact details) correct? Update them if necessary.
   • Are your supervisors and their roles and percentages of responsibility accurately recorded?  ONLY your official principal supervisor will be able to approve your CCSP (your co-supervisor(s) will have view only access), therefore, it is essential that you advise the Adelaide Graduate Research School of any changes by completing the change of supervisor details form before you access the CCSP form and commence the review process;
   • Are your candidature details (e.g. research topic, attendance status) accurately recorded? If any changes are required, you will need to complete and submit the relevant form to the Adelaide Graduate Research School.
      
2. Obtain your Open Research and Contributor ID (ORCiD) and upload it into Aurora.
    
3. Complete the pre-reading and online course for the Conduct of Research.
    
   • Read the University’s Responsible Conduct of Research Policy.
   • Read the Australian Code for Responsible Research Conduct.
   • Complete the Epigeum Research Integrity course located in MyUni and save the certificate of completion that is emailed to you (you will need to upload it to the CCSP form).
      
4. Complete your research proposal, relevant training and other project considerations:
    
   • Complete your research proposal on the relevant faculty template (see research proposal templates section below).
   • Present a school seminar on your proposed research proposal (where required by your School).
   • Estimate the total costs of your research (in addition to basic infrastructure support).
   • Obtain Animal, Human and/or Gene Technology ethics clearances and clearance numbers if applicable for your proposed research. Note that if your clearances are not required or received in time for the submission of your CCSP you will need to nominate an expected ethics clearance date. An ethics milestone will then be added to your student record and followed up after your CCSP has been completed.
   • Complete Animal Ethics training, if applicable, and obtain the required certificate of completion.
   • Complete any required Hazard training and record the date(s) of training undertaken.
   • Intellectual Property (IP):
     • If your project is being carried out for or with others outside of the University, obtain copies of any relevant agreements with these organisations.
     • Obtain details of any external organisation you are employed by that might reasonably have an interest in the IP developed for the project or in the confidential information.
     • Refer to the FAQs below for assistance in completing the IP section of the CCS.
   • Determine if you will require access to any restricted data/materials.
   • Prepare a Data Management plan on the approved template (unless you are undertaking theoretical research in Pure Mathematics).
   • Familiarise yourself with the University’s Research Data and Primary Materials policy.
   • Consider your level of access to minimum resources which are necessary for your project as listed in the form.
   • Identify whether the School can provide a funding allocation to support the ancillary costs of your research per annum (e.g. conference travel) and record the amount.
   • Consider any major items of equipment/facilities that you will require access to, whether internal or external to the University, and the required frequency of access.
   • Discuss authorship of any publications arising from your research with your supervisors and any external parties and document your Authorship agreement. (Please note that the Expectations in Supervision Form you completed during your induction will also need to be uploaded with the CCSP).
   • Read the University’s Plagiarism policy.

5. Consider Career and Research Skills Training (CaRST)
 

• Complete the Skills and Plan sections of CaRST Online:
  • How to complete your Skills Assessment
  • How to complete your Development Plan
• Ensure your completed CaRST activities are up to date in CaRST Online. We recommend that students spread their activities/hours across candidature; therefore, at the CCSP students are only expected to have completed approximately 20 hours for a PhD or 15 hours for a Masters to be considered on track.*
• Save a current PDF of your completed CaRST Progress Summary, dated within 1 week of when your CCSP form is submitted (navigate to the ‘Review’ page in CaRST Online, click the ‘Generate PDF’ button, and save as PDF). If any sections are incomplete, you will be required to revise and resubmit before your CCSP can be processed. View a completed CaRST Progress Summary.                                                             

Step 1 - Student

• At least three weeks in advance of the required completion date for your CCSP, organise a mutually convenient time to meet with your supervisory panel to:
• Review your research proposal and the associated funding, ethics, IP, data management and resource needs.
• Review your Career and Research Skills Training (CaRST) Skills Assessment, Development Plan, and record of CaRST activities completed to date in CaRST Online.
• Review your progress since you started in candidature.
• Work through the list of items 1-5 above under 'Before Commencing the CCSP'.
• Following (or during) your meeting with your supervisors, complete all the student sections of the online form ensuring that all information provided is accurate and correct.
• Submit the form to your principal supervisor for consideration at least two weeks prior to the due date.

Step 2 - Principal Supervisor

• After the student section has been completed you will receive an email prompt requesting you to complete the principal supervisor section of the CCSP.
• Review the information provided, make comments in response on behalf of your supervisory panel and provide an assessment of the student’s level of progress relative to the standards and timeframe for completion of the degree.
• If there is any further information or changes required, you can return the form to the student for amendment and include comments outlining the changes required.  The student will then be able to edit the CCSP form and resubmit it to you as principal supervisor for further review.
• You will be asked to nominate a school approver to authorise the completed CCSP on behalf of the School.  This will normally be the postgraduate coordinator (PGC), however, where the PGC is a member of your supervisory panel, another authorised school approver will be selected.

Step 3 - Co-Supervisor/External Supervisor

View only access to the CCSP is available for co- and external supervisors as the principal supervisor is responsible for entering and submitting an assessment of the form on behalf of the supervisory panel.   Once the student has submitted their CCSP, co- and external supervisors will be able to view the form by logging in via the button below.

Step 4 - School Approver, HDR Convenor and Adelaide Graduate Research School

• The form will advance to the nominated school approver to review your progress and your supervisor’s recommendation on behalf of the school.
• After the school approver has certified the form on behalf of the School, it will either go directly to the HDR convenor if there is no IP component, or to the Adelaide Graduate Research School if there is an IP component.
• Where there is an IP component, following review by the Adelaide Graduate Research School the form will advance to the HDR convenor for your faculty.
• The HDR convenor will review your progress together with your principal supervisor’s and school approver’s recommendations.
• Once the HDR convenor has certified the form on behalf of your faculty, it will then be forwarded to the Adelaide Graduate Research School for final processing.
• Your completed CCSP form will be examined by staff in the Adelaide Graduate Research School and any issues identified will be pursued at the appropriate level.
• At the first opportunity, Adelaide Graduate Research School staff will advise you and your supervisors of the outcome of your CCSP via email.

• After submitting your portion of the CCSP to your principal supervisor in the recommended timeframe, ensure you regularly log back into your CCSP dashboard to track the progress of approvals by your principal supervisor and the school approver.  It is your responsibility to ensure that your principal supervisor and school approver action the form and submit it to the Adelaide Graduate Research School prior to the due date.
• If your CCSP has not been actioned within the recommended timeframe by your principal supervisor please follow up with them to request that they review and action the form.
• If there are circumstances that will affect your ability (or your school’s) to complete and lodge the CCSP by the due date, ensure that you discuss the situation with your principal supervisor and request that they apply for an extension on your behalf by emailing the Adelaide Graduate Research School. The email should detail the length of extension sought (typically one month) and the reasons for the request.

Please download and complete the Research Proposal Template.

Download the PDF of the above CCSP workflow.