I Want to Attend a Ceremony

One to two months prior to your ceremony, you will be issued with a Ceremony Attendance Confirmation Letter in MyAdelaide. Once released, the letter can be found under Graduations > Conferral applications.

This letter will contain the date and time of your ceremony, as well as other important information about ordering Academic Dress and accessing your guest tickets.

If you are receiving more than one award, you will receive both of these at the same ceremony. The Graduations Office will assign you to the ceremony for the award considered to be the highest. You will receive a Ceremony Attendance Confirmation Letter for each award, stating the ceremony that you have been assigned to.

Graduates receive a standard allocation of two tickets for guests to attend their graduation ceremony. Graduates are provided with an opportunity to request additional guest tickets when they submit their conferral application(s) in MyAdelaide.

If you already have a conferral application and need to update your request for additional tickets, you can do so by:

• Logging into MyAdelaide
• Select Graduations in the menu
• Scroll down to view your conferral application and click Manage Application
• Click Update next to Presentation Event
• Select the number of additional guest tickets you wish to request
• Click Save
• Review your application and click Update
• Ensure your changes are saved in the application summary

Requests for additional tickets must be submitted by the deadline. Please refer to the Ceremony Dates and Deadlines to view the additional ticket application deadline for your ceremony.

Please be aware that additional guest tickets are not guaranteed, as availability of tickets depends on the space available in the hall for your ceremony.

After your Ceremony Attendance Confirmation Letter is available, you will need to register for your ceremony via the GFP Online Portal. In the portal, you will be able to order your Academic Dress, download your guest tickets, and order any other services you wish (such as photography or framing).

The steps you will need to follow to register for your ceremony are listed below:

• Visit the GFP Online Portal and login by entering your student ID number without the ‘a’.
• Step 1: Welcome Page
  Select 'Yes I am attending' and click 'Continue'.
• Step 2: Academic Dress
  Select your Academic Dress size and whether you would like to hire or purchase your Academic Dress and then click 'Continue'. (Note: if you are not purchasing your Academic Dress through GFP you may click 'Customise' and then 'Continue' to skip this step - however, please refer to the information below regarding the University's preferred Academic Dress supplier).
• Step 3: Guest Tickets
  Select the quantity of guest tickets that you wish to download and then click 'Next'. The number of tickets in the drop down menu reflects the tickets that you have not yet downloaded. If you are allocated additional guest tickets after your initial registration in the Online Portal, you will need to revisit this section to download your additional tickets.
• Step 4: Graduation Event Services
  If you wish to order any other Graduation Services you may do so in the next step, if not then click 'Continue'.
• Step 5: Checkout
  Complete your details and process any required payment through the checkout. Please note that you will need to complete the check out step each time you download your guest tickets, however you will only be required to make a payment when ordering your Academic Dress.
• Step 6: Send your guest tickets
  Once you have completed the checkout process, you will be provided with the opportunity to enter your guest details and send your tickets directly to your guests via email. If your guest does not have an email account, you may wish to forward their ticket to another guest who will be attending with them, or send it to your own email so that you may print the ticket for them to use.

Information about Academic Dress

All graduates attending the ceremony are required to wear the appropriate academic dress - gown with a hood and mortar board/bonnet. We recommend wearing neat, formal attire and appropriate shoes with your gown.

Academic dress can be hired or purchased from GFP Events. Students are encouraged to obtain their academic dress from GFP Graduations, who are the Universities preferred supplier. The University does not recommend using academic dress sourced from other providers, as this may not be consistent with The University of Adelaide's academic dress standards. If the style of gown or colour of your hood does not comply with the Academic Dress rules, you may be required to hire one from GFP on the day of the ceremony.

Frequently asked questions about academic dress, including hire and purchase prices, can be found on the GFP website.

If you requested additional guest tickets, you will be notified via MyAdelaide and student email if you are successful in receiving additional guest tickets. There are usually three additional ticket allocation rounds in the lead up to the ceremony. Please refer to the Ceremony Dates and Deadlines page to view additional ticket allocation dates for your ceremony.

If you receive additional guest tickets after you have already registered and order your Academic Dress through the GFP Online Portal, you will need to navigate through the portal again to download your tickets. Please follow the instructions listed in Step 3 above for navigating the portal, noting that you will be able to skip the Academic Dress step and will not be required to make a payment if you are only downloading tickets.

On the day of your ceremony, you should arrive on campus approximately 2 hours before the commencement of your ceremony to allow time to collect your Academic Dress and check in. This means that you should:

Morning ceremony commencing at 10:00am

Afternoon ceremony commencing at 2:00pm

During the ceremony

• When it is time to be presented, a Staff Marshal will direct you to rise from your seat and walk into the Eastern ambulatory of the hall.
• Staff Marshals will check your name and present you with your testamur.
• Staff Marshals will direct you towards the stage. You will carry your testamur with you to the stage.
• You will be guided to take up your position on the mark to stage right.
• When your name is announced, walk towards the Chancellor and stop on the X mark on the stage. This will position you 1.5m from the Chancellor.
• Face the camera holding your testamur for a photograph to be taken (don't forget to smile!)
• Exit the stage through the Western door and return to your seat. There will be ushers to direct you back to your seat.

Once the ceremony has concluded, the stage party will leave the Hall followed by the Graduates. Marshals will direct the Graduates when to leave the Hall.

Photography

GFP has been contracted by the University to provide a complete record of each ceremony, as well as a portrait photographic service for graduates.  Please visit the GFP website for further details, or call GFP on 1300 360 445.

You may pre-order your University of Adelaide graduation photographs via the GFP Online Portal when registering for your graduation ceremony.

GFP's Deluxe Proofing Service is a great way to see all of your images online. You get to choose which images you like the best and mix and match them into a package that suits you. GFP will notify you of your secure login by email and sms and you simply go online to view and order prints. You can share your login, so your family and friends can see the photos and can choose to purchase copies too. There is a small fee associated with providing this service, which is payable on the day of your ceremony. Once your order is placed, GFP will send it to you within 10 business days

Framing

GFP have been contracted by the University to provide certificate framing services at the Adelaide ceremonies.

Offering a wide range of styles and colour combinations customised for Adelaide University frames can be purchased on site on graduation day and certificates framed on the spot.

Graduates attending an upcoming ceremony can pre-order a frame through the GFP Online Portal.

Past graduates or those who are not attending a graduation ceremony can order a frame online.

Email: enquiries@gfp.com.au
Australian Phone: 1300 360 445
International Phone: +61 8 8154 1388

Testamur plaques

Rewards International are the University's contracted certificate plaque service, located on campus during University of Adelaide graduation ceremonies.

Testamur plaques are available for sale by Rewards International at all graduation ceremonies held in Adelaide. Graduates can select from a range of backings with gold or silver plaques, printed or laser engraved to purchase as a special memento of their graduation day. Testamur plaques enable graduates to keep their original testamur safe and secure by creating a quality replica.

Phone: 1300 100 275
Email: sales@rewardsinternational.com.au 
Web: Rewards International
Facebook Page

Merchandise

Take home a reminder of your time at the University with a special gift or keepsake. Official University of Adelaide clothing, graduation gifts and memorabilia are available exclusively from The Store.

The full range of official merchandise including limited edition graduation items will be available for purchase at all local graduation ceremonies, or you can view and purchase the range from the online store.