Spending Funds

When the RFA is complete and all other establishment and compliance requirements have been met (including the execution of all relevant agreements with sponsors, collaborators and partners), a General Ledger (PeopleSoft) project code will be issued for your project by a member of the Research Finance team for your Faculty.

ORBIT

ORBIT Project Reporting and Researcher Profiles can assist with the financial management of research projects and provide reports detailing your research grants and fellowships activities.

• Learn more about ORBIT

Use of funds

Externally funded research includes restrictions on how the funding can be spent, depending on the funder, the contract requirements and the project. Please ensure that you are familiar with your project budget and eligible expenses, and please contact Research Services if you require clarification or assistance interpreting the rules and requirements.

In some circumstances, you may need to request a variation to the agreement to facilitate necessary expenditure or budget changes.

If any expenses are incorrectly charged to your General Ledger project code, a member of the Research Finance team can assist with a journal transfer to move the erroneous expenses to the correct project code.

Unspent funds

At the end of your project , the treatment of any remaining unspent funding is subject to the terms outlined in the agreement. Many competitive grant funders will require any unspent funds to be reported and returned at the end of the grant period.

If research funding is not required to be returned, the unspent amounts may be transferred into a Residual Tied Funds General Ledger project code, to enable the remaining funds to continue to be expended on relevant research activity.