HR Processing Timelines in the lead up to the 2024 end of year University closedown period
The University will be closed for business from Tuesday, 24 December 2024 and will reopen in the new year on Thursday, 02 January 2025.
Public Holidays and Annual Leave Days
Tuesday 24 December 2024 | University Early Holiday Closure |
Wednesday 25 December 2024 |
Christmas Day Public Holiday |
Thursday 26 December 2024 |
Proclamation Day Public Holiday |
Friday 27 December 2024 |
University Day as per clause 4.14.1 of the Enterprise Agreement |
Monday 30 December 2024 |
Annual Leave Day (unless other arrangements have been made) |
Tuesday 31 December 2024 |
Annual Leave Day (unless other arrangements have been made) |
Wednesday 01 January 2025 |
New Year’s Day Public Holiday |
Professional Staff required to work on public holidays during the close-down period will need to submit an Overtime and Additional hours (Professional Staff) claim form for work undertaken on these days. Staff who are required to provide essential University services on University Day may arrange alternative days in lieu. Staff who are required to work on the Annual Leave days above will need to cancel their leave through SSO.
HR Payroll Processing Deadline Changes
Pay Date | University Deadline for Payroll |
Friday, 29 November 2024 | Thursday, 14 November 2024* |
Friday, 13 December 2024 | Wednesday, 27 November 2024* |
Friday, 27 December 2024 | Tuesday, 10 December 2024* |
Friday, 10 January 2025 | Wednesday, 20 December 2024* |
*All variations to Payroll (excluding CAPS and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above.
CAPS Submission Validation Deadlines
Fortnight Worked | Timesheet Submission Deadline (11:00pm)* | Timesheet Validation Deadline (5:00pm) | Escalated Timesheet Validation Deadline (11:59pm) | Pay Day (Friday) |
2 Nov - 15 Nov | Sunday, 17 Nov 2024 | Tuesday, 19 Nov 2024 | Wednesday, 20 Nov 2024 | 29 Nov 2024* |
16 Nov - 29 Nov | Saturday, 30 Nov 2024 | Monday, 2 Dec 2024 | Tuesday, 3 Dec 2024 | 13 Dec 2024* |
30 Nov - 13 Dec | Tuesday, 10 Dec 2024 | Thursday, 12 Dec 2024 | Monday, 16 Dec 2024 | 27 Dec 2024* |
14 Dec - 27 Dec | Tuesday, 17 Dec 2024 | Thursday, 19 Dec 2024 | Friday, 20 Dec 2024 | 10 Jan 2025* |
28 Dec - 10 Jan | Monday 13 Jan 2025 | Wednesday 15 Jan 2025 | Thursday 16 Jan 2025 | 24 Jan 2025 |
11 Jan - 24 Jan | Monday 27 Jan 2025 | Wednesday 29 Jan 2025 | Thursday 30 Jan 2025 | 07 Jan 2025 |
*Regular timesheet submission, validation and escalation dates vary during payrolls compressed pay periods in the lead up to the end of year closedown. Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.
Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight. Timesheet validation and reminder e-mail notifications will be adjusted to the timesheet validation schedule detailed above.
Recruitment (PageUp, AppoINT and CRAFT Contracts)
*To ensure staff member receives payment on the payday of: | Pay Period | **Process-ready contract requests must be approved through the system: | Contract will be issued to staff member by: | The contract must be accepted by the staff member by 6:00am: |
29 Nov 2024 | 2024F24 | Thursday, 7 Nov 2024 | Thursday, 14 Nov 2024 | Thursday, 21 Nov 2024*** |
13 Dec 2024 | 2024F25 | Wednesday, 20 Nov 2024 | Wednesday, 27 Nov 2024 | Wednesday, 4 Dec 2024*** |
27 Dec 2024 | 2024F26 | Tuesday, 3 Dec 2024 | Tuesday, 10 Dec 2024 | Tuesday, 17 Dec 2024*** |
10 Jan 2025 | 2025F01 | Sunday, 15 Dec 2024 | Friday, 20 Dec 2024 | Friday, 3 Jan 2025*** |
*Back-pay will be facilitated where applicable.
**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process
***Dates provided above allow the necessary time for: (a) preparation of contract and subsequent approvals (7 days) and (b) for the staff member to then consider the offer (7 days). Recruitment and Appointments team will continue to process in order of priority of start date and/or date received. Provided the staff member accepts prior to the 6:00am date they will be paid in accordance with relevant pay period.
Further Information
If you have any queries regarding this information, please contact Human Resources on 8313 1111 or email hrservicecentre@adelaide.edu.au.