HR Processing Timelines

Employment contracts will be raised by HR Operations once a Recruitment and Appointment Justification E-form has been approved (if applicable) as per the timetables below:   

For new appointments, allow 2 weeks between verbal offer acceptance and employment start date.  This allows sufficient time for system approvals, contract generation, contract acceptance and onboarding formalities prior to the start date, in order to be paid on time. 

Note the timeframe for a contract to be generated is 5 business days.

For fixed term contract renewals (CRAFT), allow 5 business days for contract generation to ensure staff members do not have interruptions to pay or system access.

For casual contracts, allow 24 to 48 hours.

  • Payroll processing deadlines 2025
    Pay Day Uni Cut Off
    (Friday 5pm)
    10/01/2025 27/12/2024
    24/01/2025 10/01/2025
    7/02/2025 24/01/2025
    21/02/2025 7/02/2025
    7/03/2025 21/02/2025
    21/03/2025 7/03/2025
    4/04/2025 21/03/2025
    18/04/2025 4/04/2025
    2/05/2025 18/04/2025
    16/05/2025 2/05/2025
    30/05/2025 16/05/2025
    13/06/2025 30/05/2025
    27/06/2025 13/06/2025
    11/07/2025 27/06/2025
    25/07/2025 11/07/2025
    8/08/2025 25/07/2025
    22/08/2025 8/08/2025
    5/09/2025 22/08/2025
    19/09/2025 5/09/2025
    3/10/2025 19/09/2025
    17/10/2025 3/10/2025
    31/10/2025 17/10/2025
    14/11/2025 31/10/2025
    28/11/2025 14/11/2025
    12/12/2025*** 27/11/2025***
    26/12/2025*** 11/12/2025***
    9/01/2026*** 24/12/2024***

    * Impacted by early processing timelines in the lead up to the end of year closedown period.

  • Contracts for new staff (PageUp)

    The processing timeline table will assist you in planning your processes to ensure no delays to payments for new staff members.

  • Contract Renewals (CRAFT)

    The processing timelines table will assist you in planning your processes to ensure staff members do not have interruptions to pay or system access.

  • New contracts for existing staff (AppoINT)

    The processing timelines table will assist you in planning your processes to ensure staff members do not have interruptions to pay or system access.

  • Casual Timesheet in CAPS

    Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS. Timesheet Validators should familiarise themselves with these timeframes. Visit the Timesheet submission and Validation Deadlines.

     

  • ITDS Overtime

    The ITDS overtime payment cycle timelines details the submission, approval and payment workflow of your overtime/oncall timesheet.