CAPS Deadlines

Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS.

Please be aware that some areas of the University may set internal deadlines requiring earlier submission of timesheets in order to better facilitate timely payment.

Casual staff members are advised to check whether alternative deadlines apply in their local school or branch of employment.

  • Standard timeframes

    Timesheet validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder email will be received on the following day if any timesheets have not yet been validated.

    If timesheets are not validated by 5:00pm Wednesday, the validation tasks will escalate to the timesheet validator's supervisor with an email prompt for each timesheet requiring validation.

    CAPS

  • Submission and validation deadlines

    2024 Submission & Validation Deadlines

    Fortnight Worked

    Timesheet
    Submission Deadline
    (11:00pm)*

    Timesheet Validation Deadline
    (5:00pm)**

    Escalated Timesheet
    Validation Deadline
    (11:59pm)

    Pay Day (Friday)

    1 Jun - 14 Jun

    17/06/2024

    		 19/06/2024 20/06/2024 28/06/2024

    15 Jun - 28 Jun

    01/07/2024

    		 03/07/2024 04/07/2024 12/07/2024

    29 Jun - 12 Jul

    15/07/2024

    		 17/07/2024 18/07/2024 26/07/2024

    13 Jul - 26 Jul

    29/07/2024

    		 31/07/2024 01/08/2024 09/08/2024

    27 Jul - 9 Aug

    12/08/2024

    		 14/08/2024 15/08/2024 23/08/2024

    10 Aug - 23 Aug

    26/08/2024

    		 28/08/2024 29/08/2024 06/09/2024
    24 Aug - 6 Sept 09/09/2024 11/09/2024 12/09/2024 20/09/2024
    7 Sept - 20 Sept 23/09/2024 25/09/2024 26/09/2024 04/10/2024
    21 Sept - 4 Oct 07/10/2024 09/10/2024 10/10/2024 18/10/2024
    5 Oct - 18 Oct 21/10/2024 23/10/2024 24/10/2024 01/11/2024
    19 Oct - 1 Nov 04/11/2024 06/11/2024 07/11/2024 15/11/2024
    2 Nov - 15 Nov 17/11/2024*** 19/11/2024*** 20/11/2024*** 29/11/2024
    16 Nov - 29 Nov 30/11/2024*** 02/12/2024*** 03/12/2024*** 13/12/2024
    30 Nov - 13 Dec 10/12/2024*** 12/12/2024*** 16/12/2024*** 27/12/2024
    14 Dec - 27 Dec 30/12/2024 01/01/2025 02/01/2025 10/01/2025
    28 Dec - 10 Jan 13/01/2025 15/01/2025 16/01/2025 24/01/2025
    11 Jan - 24 Jan 27/01/2025 29/01/2025 30/01/2015 07/01/2025
    • * Payment cannot be guaranteed for casual staff who submit timesheets after the timesheet submission deadline. Timesheets submitted late do not generate an email to the validator.
    • Timesheet Validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder may be received on the following day if any timesheets have not yet been validated.
    • **If timesheets are not validated by the Wednesday 5:00pm deadline, the validation tasks will escalate to the Timesheet Validator's supervisor with an email prompt for each timesheet requiring validation.
    • Where the weekend or public holiday falls on a timesheet submission deadline, casual staff are encouraged to submit timesheets on the previous business day to ensure the submission deadline is not missed.
    • ***Regular timesheet submission, validation and escalation dates vary during payrolls compressed pay periods in the lead up to Easter week-end and the end of year closedown.