CAPS Deadlines

Standard Timeframes depicts the standard 4-week cycle that determines timeframes for submitting and validating casual timesheets in CAPS.

Please be aware that some areas of the University may set internal deadlines requiring earlier submission of timesheets in order to better facilitate timely payment.

Casual staff members are advised to check whether alternative deadlines apply in their local school or branch of employment.

  • Standard timeframes

    Timesheet validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder email will be received on the following day if any timesheets have not yet been validated.

    If timesheets are not validated by 5:00pm Wednesday, the validation tasks will escalate to the timesheet validator's supervisor with an email prompt for each timesheet requiring validation.

    CAPS

  • Submission and validation deadlines

    2025 Submission & Validation Deadlines

    Fortnight Worked

    Timesheet
    Submission Deadline
    (11:00pm)*

    Timesheet Validation Deadline
    (5:00pm)**

    Escalated Timesheet
    Validation Deadline
    (11:59pm)

    Pay Day (Friday)

    14 Dec - 27 Dec

    17/12/2024

    		 19/12/2024 20/12/2024*** 10/01/2025

    28 Dec - 10 Jan

    13/01/2025

    		 15/01/2025 16/01/2025 24/01/2025

    11 Jan - 24 Jan

    27/01/2025 (public holiday)

    		 29/01/2025 30/01/2015 07/02/2025

    25 Jan - 7 Feb

    10/02/2025

    		 12/02/2025 13/02/2025 21/02/2025

    8 Feb - 21 Feb

    24/02/2025

    		 26/02/2025 27/02/2025 07/03/2025

    22 Feb - 7 Mar

    10/03/2025

    		 12/03/2025 13/03/2025 21/03/2025
    8 Mar - 21 Mar 24/03/2025 26/03/2025 27/03/2025 04/04/2025
    22 Mar - 4 Apr 07/04/2025 09/04/2025 10/04/2025 18/04/2025
    5 Apr - 18 Apr 21/04/2025 23/04/2025 24/04/2025 02/05/2025
    19 Apr - 2 May 05/05/2025 07/05/2025 08/05/2025 16/05/2025
    3 May - 16 May 19/05/2025 21/05/2025 22/05/2025 30/05/2025
    17 May - 30 May 02/06/2025 04/05/2025 05/06/2025 13/06/2025
    31 May - 13 Jun 16/06/2025 18/06/2025 19/06/2025 27/06/2025
    14 Jun - 27 Jun 30/06/2025 02/07/2025 03/07/2025 11/07/2025
    28 Jun  - 11 Jul 14/07/2025 16/07/2025 17/07/2025 25/07/2025
    12 Jul - 25 Jul 28/07/2025 30/07/2025 31/07/2025 08/08/2025
    26 Jul - 8 Aug 11/08/2025 13/08/2025 14/08/2025 22/08/2025
    9 Aug - 22 Aug 25/08/2025 27/08/2025 28/08/2025 05/09/2025
    23 Aug - 5 Sept 08/09/2025 10/09/2025 11/09/2025 19/09/2025
    6 Sept - 19 Sept 22/09/2025 24/09/2025 25/09/2025 03/10/2025
    20 Sept - 3 Oct 06/10/2025 08/10/2025 09/10/2025 17/10/2025
    4 Oct - 17 Oct 20/10/2025 22/10/2025 23/10/2025 31/10/2025
    18 Oct - 31 Oct 3/11/2025 05/11/2025 06/11/2025 14/11/2025
    1 Nov - 14 Nov 17/11/2025 19/11/2025 20/11/2025 28/11/2025
    15 Nov - 28 Nov 29/11/2025 01/12/2025 02/12/2025 12/12/2025
    29 Nov - 12 Dec 12/12/2025 14/12/2025 15/12/2025 26/12/2025
    13 Dec - 26 Dec 29/12/2025 31/12/2025

    01/01/2026
    (Public Holiday)

    		 09/01/2026
    • * Payment cannot be guaranteed for casual staff who submit timesheets after the timesheet submission deadline. Timesheets submitted late do not generate an email to the validator.
    • Timesheet Validators receive an email prompt early on Tuesday morning to log into SSO and validate timesheets; a reminder may be received on the following day if any timesheets have not yet been validated.
    • **If timesheets are not validated by the Wednesday 5:00pm deadline, the validation tasks will escalate to the Timesheet Validator's supervisor with an email prompt for each timesheet requiring validation.
    • Where the weekend or public holiday falls on a timesheet submission deadline, casual staff are encouraged to submit timesheets on the previous business day to ensure the submission deadline is not missed.
    • ***Regular timesheet submission, validation and escalation dates vary during payrolls compressed pay periods in the lead up to Easter week-end and the end of year closedown.