HR Processing Deadlines in the lead up to the 2023 end of year University closedown period

The University will be closed for business from Monday, 25 December 2023 and will reopen in the new year on Tuesday, 02 January 2024.

Public Holidays and Annual Leave Days

Professional Staff required to work on public holidays during the close-down period will need to submit an Overtime and Additional hours (Professional Staff)  claim form for work undertaken on these days.  Staff who are required to provide essential University services on University Days may arrange alternative days in lieu. Staff who are required to work on the Annual Leave days above, will need to cancel this through SSO.

HR Payroll Processing Deadline Changes

*All variations to Payroll (excluding CAPS and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above.

Casual Timesheet Submission Validation Deadlines (CAPS)

*Regular timesheet submission, validation and escalation dates vary during payrolls compressed pay periods in the lead up to the end of year closedown. Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.

Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight. Timesheet validation and reminder e-mail notifications will be adjusted to the timesheet validation schedule detailed above.

Recruitment (PageUp, AppoINT and CRAFT Contracts)

*Back-pay will be facilitated where applicable.

**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process

***Dates provided above allow the necessary time for: (a) preparation of contract and subsequent approvals (7 days) and (b) for the staff member to then consider the offer (14 days). Recruitment and Appointments team will continue to process in order of priority of start date and/or date received. Provided the staff member accepts prior to the 6:00am date they will be paid in accordance with relevant pay period.

ITDS Overtime and On-Call Payments

*Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.

Further Information

If you have any queries regarding this information, please contact Human Resources on 8313 1111 or email hrservicecentre@adelaide.edu.au.