Hosting events on campus

An Application to Serve Alcohol Form must be completed for all events where alcohol is being served or sold and must be submitted at least 2 weeks before the event. 

In addition to the Application, you must submit the following to Facilities Booking:

1. Event safety checklist and risk assessment
2. Security Guard hire template

A short-term liquor licence is required for all events where alcohol is being served or sold except in limited circumstances, including when your event is being catered for by the National Wine Centre, Taikunthi restaurant or the UniBar. BYO alcohol is not permitted.

As part of your short-term licence agreement, there are additional responsibilities that you must adhere to including to organise a responsible person (RP). 

For more information about alcohol on campus, refer to the FAQs and the Alcohol Management and Use Policy.

All of the University of Adelaide's common teaching spaces including lecture theatres, laboratories and seminar rooms are equipped with audio visual (AV) equipment. In most cases, this includes a projector, projector/TV screen(s), built in PC, microphones and audio equipment.

During business hours the University’s Information Technology & Digital Services (ITDS) technicians are generally available via phone to assist with technical support. They will not attend a venue except in cases of broken equipment. 

ITDS can also provide AV training ahead of time if required. 

If you are not holding your event in a common teaching space, contact Facilities Booking to discuss your AV needs. 

If you require a dedicated technician to be in attendance during your event or if you need AV not provided in the rooms as standard, you are welcome to contact a third-party provider who will quote and charge for their services separately.

The University’s preferred AV contractor is Scene Change. Contact Nick Waterman at 0415 734 910 or nwaterman@scenechange.com.au.

University approval must be granted before any temporary banners or event signage are displayed on university grounds.

To obtain approval, email Facilities Booking with the following information:

• Size of the banner
• Detail on how the banner will be secured / installed
• Display dates
• A statement outlining any occupational health and safety issues and how they will be addressed

For a small fee (quote available on request), Facilities Booking can arrange for the banner/signage to be installed in the approved location. Please be aware that you may also need to have the design and layout of your banner approved by Marketing.

The University has a variety of food and beverage outlets on each campus, many of which provide a catering service. Visit the campus catering website for more information. 

The National Wine Centre (NWC) are the operators of Taikunthi restaurant on level 5 of Union House and are the preferred caterer for North Terrace campus events.

If your event is to be catered by another third-party caterer, the caterer must be approved by Facilities Booking.

All food pre-prepared offsite must be delivered ready to serve with serving materials and glassware provided by the caterer. There are limited facilities available at any campus to heat or plate food, or to wash dishes.

Ensure no hot items such as urns, are placed on tabletops without protection underneath as this can cause damage.

The University of Adelaide does not offer furniture hire.

If the furniture in the space you have booked is not suitable, you are welcome to hire it from an external provider, such as White Marquee or Atlas Party Hire. In these instances, you are responsible for all aspects of delivery, installation and collection of items, along with associated costs. 

You may also need to engage the University caretakers to assist with the temporary relocation of standard furniture in the room. Speak to Facilities Booking for more information. 

Parking at all campuses is limited, and parking for the general public at North Terrace is only available at certain times (parking fee applies). Learn more about parking on university grounds.

Up to two complimentary parking permits may be provided per event, to event organisers, with an additional three permits supplied for $20.00 per day per permit.

Parking permits only allow you to park your vehicle between white lined spaces unless bunting for specific parks has been organised with Facilities Booking.

To arrange parking permits or for more information, contact Facilities Booking.

Security guards are required for all University of Adelaide events involving alcohol service to 30+ guests. An additional guard must be hired for every 100 people in attendance.

If your event is being catered for by Taikunthi or the National Wine Centre, they will include a quote for security in your catering quote.

If your event is being catered for by a third party and you are arranging your own Short Term Liquor License, please complete the Security Guard Hire template on the Application to Serve Alcohol webform.