Invoice Process

All invoices are paid through Accounts Payable. 

Invoices should be provided within ten business days of the end of the month that the work was provided or completed.

    Invoice requirements 

    • Documents must be a Tax Invoice (not a Quote) and be formatted as per standard ATO requirements. 
    • Invoice to include a University contact person.
    • Invoice to have the correct mailing address:

    The University of Adelaide 
    Infrastructure Branch 
    Level 12 Schulz Building 
    Adelaide SA 5005

    • Email to invoices@adelaide.edu.au as a PDF attachment. Any wording in the body of the email will not be captured. 

    Additional invoice requirements apply according to the service type.

      • Agreed and Preventative Services invoices

        Preventative and Agreed services conducted under a Contract Agreement.

        • Combined Invoice for each sit/e/campus referencing the site/campus as per the costing schedule.
        • Invoice to reference Agreed Service – Site/Campus Name e.g. Agreed Service – North Terrace.
        • Invoice to reference Contract name.
        • Invoice to detail the service, trade, Work Request number (WR#) and period of service.
        • Statutory Declaration to be uploaded to Rapid Global and emailed to msc-invoices@adelaide.edu.au

        Note: Work Requests are to be completed in UniSpace and invoice information entered directly into UniSpace against the WR# before the invoice is submitted.

      • Additional and Reactive Services invoices

        Additional and Reactive Services raised within UniSpace.

        • Combined Invoice for each sit/e/campus referencing the site/campus as per the costing schedule.
        • Invoice to reference Additional Service – Site/Campus Name e.g. Additional Service – North Terrace.
        • Invoice to detail the service, trade, Work Request number (WR#) and period of service.

        Note: Work Requests are to be completed in UniSpace and invoice information entered directly into UniSpace against the WR# before the invoice is submitted.

      • Other Services invoices

        Other Services include works that are completed under the Purchase Order system, normally consisting of projects, major and minor upgrades.

        • Invoice to reference Project Name and/or Building (works completed).
        • Invoice to detail Work Request number (WR#) if applicable.
        • Invoice to detail Purchase Order number (PO#). If PO# is not included, the invoice will be rejected by the computer system and payment will be delayed.

        Note: If applicable, Work Requests are to be completed in UniSpace and invoice information entered directly into UniSpace against the WR# before the invoice is submitted.

      Payment process

      Flowchart showing Contractor invoice process